What Is a Valid Job Demand Letter & How to Write One (With Free Template)
A job demand letter is one of the most critical documents in the recruitment process for hiring Bangladeshi workers in Saudi Arabia. This official document serves as your formal request to the Ministry of Labor and the Bangladesh Embassy, outlining your company's need for foreign workers and the specific positions you're looking to fill.
Getting this document right is essential - errors or omissions can delay your entire recruitment process by weeks or even result in visa rejections. This comprehensive guide will teach you exactly how to write a professional, MOL-compliant job demand letter that gets results.
Understanding the Job Demand Letter
What Is a Job Demand Letter?
A job demand letter (also called an employment offer letter or job requisition letter) is an official document issued by your Saudi company that:
- Formally requests permission to hire foreign workers
- Specifies job positions and required qualifications
- Details employment terms and working conditions
- Demonstrates genuine business need for foreign workers
- Serves as supporting documentation for visa applications
Legal Importance and Requirements
Government Authority:
- Required by MOL (Ministry of Labor and Social Development)
- Essential for visa processing through Saudi Embassy
- Must comply with Saudi labor law requirements
- Subject to verification and government approval
- Legally binding commitment to employment terms
Business Implications:
- Establishes employment relationship and obligations
- Sets salary and benefit expectations
- Defines job scope and responsibilities
- Creates legal framework for worker rights
- Influences contract negotiations and terms
When Job Demand Letters Are Required
Mandatory Situations:
- All foreign worker visa applications
- MOL quota requests and applications
- Embassy visa processing procedures
- Labor court proceedings (if disputes arise)
- Government audit and compliance checks
Optional but Recommended:
- Pre-recruitment planning and budgeting
- Worker communication and expectation setting
- Internal approval processes within large companies
- Recruitment agency briefing and instruction
- Legal documentation for comprehensive record-keeping
Essential Components of a Valid Job Demand Letter
Header and Company Information
Company Letterhead Requirements:
- Company name in Arabic and English
- Official logo and branding elements
- Complete address including building, street, district, city
- Contact information - phone, email, website
- Government registration numbers (Commercial Registration, MOL establishment number)
Date and Reference:
- Issue date in both Hijri and Gregorian calendars
- Reference number for internal tracking
- File number or case number (if applicable)
- Department or division issuing the letter
Recipient Information
Primary Recipients:
- Ministry of Labor and Social Development
- Saudi Embassy in Bangladesh (Dhaka)
- Recruitment agency (if using professional services)
- Worker candidates (for their visa applications)
Addressing Format:
His Excellency
The Ambassador of Saudi Arabia
Embassy of Saudi Arabia
Dhaka, Bangladesh
Subject: Job Demand Letter for [Number] Bangladeshi Workers
Job Position Details
Essential Job Information:
- Exact job titles using standard MOL classifications
- Number of workers needed for each position
- Job descriptions and primary responsibilities
- Required qualifications and experience levels
- Skill requirements and certifications needed
Classification Requirements:
- Use official MOL job classification codes
- Match job titles with your commercial registration activities
- Ensure consistency with establishment card classifications
- Specify skill levels (skilled, semi-skilled, unskilled)
- Include any specialty requirements or certifications
Employment Terms and Conditions
Salary and Compensation:
- Basic monthly salary range for each position
- Allowances (housing, transportation, food)
- Overtime rates and conditions
- Annual increases or performance bonuses
- Total compensation package value
Working Conditions:
- Working hours per day and per week
- Work schedule and shift patterns
- Rest days and holiday provisions
- Location of work (specific sites or general area)
- Reporting structure and supervision
Benefits and Services:
- Housing accommodation type and standards
- Transportation arrangements to/from work
- Medical insurance coverage and benefits
- Food arrangements or allowances
- Annual leave entitlement and scheduling
Contract Terms
Duration and Renewal:
- Contract period (typically 2-5 years)
- Renewal options and conditions
- Probationary period duration and terms
- Notice periods for termination
- End-of-service benefit calculations
Legal Compliance:
- Saudi labor law compliance statement
- Iqama processing commitment
- Proper documentation and legal procedures
- Worker rights protection assurance
- Dispute resolution mechanisms
Step-by-Step Writing Guide
Step 1: Preparation and Research
Gather Required Information:
- Your company's complete legal and contact information
- MOL establishment details and current status
- Commercial registration activities and classifications
- Specific job requirements and qualifications needed
- Budget approval for salaries and benefits
Verify Legal Requirements:
- Check current MOL guidelines and requirements
- Confirm job classification codes and titles
- Review salary market rates for positions
- Understand visa processing requirements
- Consult legal advisors if necessary
Step 2: Document Structure and Format
Professional Layout:
- Use official company letterhead
- Maintain consistent font and formatting
- Include proper spacing and margins
- Use clear headings and subheadings
- Ensure professional appearance and presentation
Language Requirements:
- Primary document in Arabic (legally required)
- English translation recommended for clarity
- Professional translation for accuracy
- Consistent terminology throughout document
- Clear, formal business language
Step 3: Content Development
Opening Statement:
We, [Company Name], a company licensed and operating in the Kingdom of Saudi Arabia under Commercial Registration No. [Number], hereby submit this official job demand letter requesting permission to recruit [Number] qualified workers from Bangladesh for the following positions:
Position Specifications:
1. Position Title: [Job Title]
- Number Required: [X] workers
- Qualification: [Education/Experience requirements]
- Salary Range: SAR [Amount] - [Amount] per month
- Job Description: [Brief description of duties]
2. Position Title: [Job Title]
- Number Required: [X] workers
- [Continue with same format]
Employment Commitment:
Our company commits to providing:
- Proper accommodation meeting MOL standards
- Transportation to and from work location
- Comprehensive medical insurance coverage
- All benefits as per Saudi Labor Law
- Safe and healthy working environment
- Fair treatment and respect for worker rights
Step 4: Legal and Compliance Statements
Regulatory Compliance:
- Full compliance with Saudi Labor Law
- Adherence to MOL regulations and guidelines
- Respect for worker rights and protections
- Commitment to proper documentation and procedures
- Cooperation with government inspections and audits
Financial Responsibility:
- Guaranteed salary payments through WPS system
- Timely payment of all benefits and allowances
- Coverage of repatriation costs at contract end
- Provision of required insurance and benefits
- Financial capacity to meet all obligations
Step 5: Signatures and Authorization
Required Signatures:
- Authorized company representative (owner, manager, HR director)
- Company stamp or official seal
- Date of signing in both calendar systems
- Witness signature (if required)
- Notarization (if required by embassy or MOL)
Authorization Documentation:
- Power of attorney (if signed by non-owner)
- Board resolution (for corporations)
- Commercial registration showing authorized signatories
- MOL establishment card for verification
Free Job Demand Letter Template
Template 1: Construction Workers
[Company Letterhead]
Date: [Date in Hijri] / [Date in Gregorian]
Reference No: [Reference Number]
To: His Excellency
The Ambassador of Saudi Arabia
Embassy of Saudi Arabia
Dhaka, Bangladesh
Subject: Job Demand Letter for Bangladeshi Construction Workers
Your Excellency,
We, [Company Name], a construction company licensed and operating in the Kingdom of Saudi Arabia under Commercial Registration No. [CR Number] and MOL Establishment Card No. [MOL Number], hereby submit this official job demand letter requesting permission to recruit qualified construction workers from Bangladesh.
COMPANY DETAILS:
- Company Name: [Full Legal Name]
- Address: [Complete Address]
- Phone: [Phone Number]
- Email: [Email Address]
- Business Activity: Construction and Building Activities
JOB POSITIONS REQUIRED:
1. Construction Workers (General)
- Number Required: 10 workers
- Qualification: Minimum primary education with 2+ years construction experience
- Salary: SAR 1,800 - 2,200 per month
- Job Description: General construction work, concrete pouring, material handling, site preparation
2. Steel Fixers/Reinforcement Workers
- Number Required: 5 workers
- Qualification: Technical certificate in steel work with 3+ years experience
- Salary: SAR 2,500 - 3,200 per month
- Job Description: Steel reinforcement installation, rebar cutting and bending, structural work
3. Mason/Bricklayers
- Number Required: 8 workers
- Qualification: Masonry certificate with 3+ years experience
- Salary: SAR 2,200 - 2,800 per month
- Job Description: Brick and block laying, plastering, finishing work
EMPLOYMENT TERMS AND CONDITIONS:
- Contract Duration: 2 years (renewable by mutual agreement)
- Working Hours: 8 hours per day, 6 days per week
- Overtime: 1.5x regular rate as per Saudi Labor Law
- Rest Day: Friday (or Saturday for non-Muslims)
- Annual Leave: 21 days paid leave
BENEFITS PROVIDED:
- Accommodation: Shared rooms in company accommodation meeting MOL standards
- Transportation: Company transportation to/from work site
- Medical Insurance: Comprehensive medical coverage as per MOL requirements
- Food Allowance: SAR 300 per month
- Other Benefits: End-of-service benefits as per Saudi Labor Law
LEGAL COMMITMENTS:
Our company hereby commits to:
- Full compliance with Saudi Labor Law and MOL regulations
- Timely salary payments through the Wage Protection System (WPS)
- Provision of safe working environment and necessary safety equipment
- Respect for worker rights and fair treatment
- Proper Iqama processing and legal documentation
- Repatriation arrangements at contract completion
FINANCIAL CAPACITY:
Our company has the financial capacity to meet all salary and benefit obligations, with current projects valued at SAR [Amount] and established banking relationships with [Bank Name].
We request your kind assistance in processing the visa applications for the selected workers and appreciate your cooperation in this matter.
Respectfully submitted,
[Signature]
[Name]
[Title]
[Company Stamp]
Date: [Date]
Contact Information:
Direct Phone: [Phone]
Email: [Email]
Template 2: Cleaning and Facilities Management
[Company Letterhead]
Date: [Date in Hijri] / [Date in Gregorian]
Reference No: [Reference Number]
To: His Excellency
The Ambassador of Saudi Arabia
Embassy of Saudi Arabia
Dhaka, Bangladesh
Subject: Job Demand Letter for Bangladeshi Cleaning and Facilities Staff
Your Excellency,
We, [Company Name], a facilities management company licensed and operating in the Kingdom of Saudi Arabia under Commercial Registration No. [CR Number] and MOL Establishment Card No. [MOL Number], hereby submit this official job demand letter requesting permission to recruit qualified cleaning and facilities staff from Bangladesh.
COMPANY DETAILS:
- Company Name: [Full Legal Name]
- Address: [Complete Address]
- Phone: [Phone Number]
- Email: [Email Address]
- Business Activity: Cleaning Services and Facilities Management
JOB POSITIONS REQUIRED:
1. General Cleaners
- Number Required: 15 workers
- Qualification: Basic education with cleaning experience preferred
- Salary: SAR 1,500 - 1,800 per month
- Job Description: General cleaning of offices, buildings, and facilities
2. Specialized Cleaners (Hospital/Medical)
- Number Required: 5 workers
- Qualification: Medical cleaning certification with 2+ years experience
- Salary: SAR 1,800 - 2,300 per month
- Job Description: Specialized cleaning of medical facilities following health protocols
3. Maintenance Assistants
- Number Required: 3 workers
- Qualification: Basic technical training with maintenance experience
- Salary: SAR 2,000 - 2,500 per month
- Job Description: Basic maintenance, repairs, and facility upkeep
EMPLOYMENT TERMS AND CONDITIONS:
- Contract Duration: 2 years (renewable by mutual agreement)
- Working Hours: 8 hours per day, 6 days per week (flexible scheduling)
- Shift Work: May include morning, evening, or night shifts as required
- Rest Day: One day per week (rotating schedule)
- Annual Leave: 21 days paid leave
BENEFITS PROVIDED:
- Accommodation: Company-provided accommodation meeting MOL standards
- Transportation: Company transportation to work locations
- Medical Insurance: Full medical coverage including emergency care
- Uniforms: Company-provided uniforms and cleaning supplies
- Training: Job-specific training and safety procedures
WORKING CONDITIONS:
- Multiple locations within [City/Region]
- Professional supervision and support
- Modern cleaning equipment and supplies
- Safety training and protective equipment
- Performance-based incentives
LEGAL COMMITMENTS:
Our company hereby commits to:
- Full compliance with Saudi Labor Law and health regulations
- Timely salary payments through WPS system
- Provision of safe working conditions and necessary equipment
- Respect for worker dignity and professional treatment
- Proper documentation and legal procedures
- Career development and training opportunities
We have successfully employed [Number] international workers and have an excellent track record of compliance with all government regulations.
We request your assistance in processing visa applications for qualified candidates and look forward to your cooperation.
Respectfully submitted,
[Signature]
[Name]
[Title]
[Company Stamp]
Date: [Date]
Common Mistakes to Avoid
Content and Information Errors
Incomplete Job Descriptions:
- Vague job titles that don't match MOL classifications
- Missing qualification requirements and experience levels
- Unclear salary ranges or unrealistic compensation
- Insufficient detail about job responsibilities
- No mention of required skills or certifications
Inconsistent Information:
- Salary ranges that don't match market rates
- Job classifications not aligned with commercial registration
- Benefit promises that exceed company capability
- Timeline commitments that are unrealistic
- Legal statements that contradict actual practices
Format and Presentation Issues
Unprofessional Appearance:
- Poor formatting and inconsistent layout
- Spelling errors and grammatical mistakes
- Missing company letterhead or branding
- Unclear signatures and authorization
- Low-quality printing or document presentation
Missing Required Elements:
- No reference numbers for tracking
- Missing dates or incorrect calendar formats
- Incomplete contact information
- No company stamp or official seal
- Unsigned documents or unclear authorization
Legal and Compliance Problems
Regulatory Non-Compliance:
- Salary levels below acceptable standards
- Working conditions that violate labor law
- Missing benefit commitments required by law
- Unclear legal responsibilities and obligations
- No mention of worker rights and protections
Authorization Issues:
- Unauthorized signatories signing documents
- Missing power of attorney for representatives
- Outdated commercial registration information
- Invalid company stamps or seals
- No legal review of document content
Best Practices for Success
Planning and Preparation
Advance Planning:
- Start preparation 2-3 weeks before submission
- Gather all required company documentation
- Research current market rates and conditions
- Consult with legal advisors or HR professionals
- Review examples from successful applications
Quality Assurance:
- Multiple reviews by different team members
- Legal verification of all statements and commitments
- Accuracy checks of all company and contact information
- Consistency verification across all documents
- Professional proofreading for language and formatting
Professional Presentation
Document Quality:
- High-quality printing on company letterhead
- Professional binding for multi-page documents
- Clear, readable fonts and formatting
- Proper spacing and margins
- Official company stamps and seals
Supporting Documentation:
- Attach copies of commercial registration
- Include MOL establishment card copy
- Provide company profile and credentials
- Add reference letters from previous workers (if available)
- Include financial statements (if requested)
Processing and Follow-Up
Submission Procedures
Official Channels:
- Submit through authorized recruitment agencies
- Use official embassy submission procedures
- Follow up with tracking numbers and references
- Maintain copies of all submitted documents
- Keep receipts and acknowledgment letters
Timeline Management:
- Allow adequate time for processing (2-4 weeks)
- Plan for potential requests for additional information
- Monitor progress through official channels
- Prepare for possible document revisions
- Coordinate with recruitment partners for updates
Modifications and Updates
Document Revisions:
- Be prepared to modify terms if requested
- Maintain flexibility in salary and benefit ranges
- Update information as company circumstances change
- Respond quickly to embassy or MOL requests
- Keep stakeholders informed of any changes
Working with AamilHR: Professional Document Preparation
Our Document Services
Professional Preparation:
- Expert review and preparation of job demand letters
- Legal compliance verification and assurance
- MOL-approved formats and templates
- Multi-language document preparation
- Quality assurance and error prevention
Comprehensive Support:
- Consultation on job requirements and market rates
- Document review and optimization
- Submission assistance through proper channels
- Follow-up services and progress monitoring
- Revision support for requested modifications
Success Guarantee
Proven Results:
- 98% approval rate for properly prepared documents
- Faster processing through established relationships
- Error-free documentation reducing delays and rejections
- Professional presentation enhancing credibility
- Ongoing support throughout the recruitment process
Conclusion and Next Steps
Key Success Factors
Essential Elements:
- Complete and accurate company and job information
- Professional presentation and formatting
- Legal compliance with all requirements
- Realistic commitments for salary and benefits
- Proper authorization and signatures
Professional Approach:
- Advance planning and preparation
- Quality assurance and multiple reviews
- Legal consultation when needed
- Professional presentation and submission
- Follow-up and responsiveness to requests
A well-written job demand letter is your first impression with government authorities and a critical foundation for successful worker recruitment. Taking time to prepare this document properly can save weeks of delays and ensure smooth processing of your visa applications.
Ready to create professional, MOL-compliant job demand letters that get results? Contact AamilHR for expert document preparation services and comprehensive recruitment support.
Download our free job demand letter templates and explore our other guides on documentation requirements, legal compliance, and successful recruitment practices.